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Quick capture for Workflowy

Quick Notes for Workflowy

Use Capture as a fast inbox before an idea becomes a note in Workflowy. Create a Workflowy node directly through its API, choosing its parent target, layout, and sibling position.

To send a capture to Workflowy, open Capture Settings, choose Export, and add Workflowy as a destination. Create an API key at workflowy.com/api-key and paste it into Capture. Choose a parent target or keep inbox; leave the target blank only when you want Workflowy’s top level. Text and phone captures become the new node name. Links use the fetched page title as the node name when available and put the absolute URL in its note. Workflowy is offered as a destination for Text and Links captures.

A quick capture workflow for Workflowy

  1. 01Catch it

    Write or share the thought into Capture while it is fresh.

  2. 02Keep moving

    Save the Capture without stopping to organize the destination.

  3. 03Send to Workflowy

    Use your configured export action when the capture is ready.

What gets sent to Workflowy

  • Text and phone captures become the new node name.
  • Links use the fetched page title as the node name when available and put the absolute URL in its note.
  • The configured layout and top-or-bottom position are sent with every node.

Set up Workflowy in Capture

  1. Open Capture Settings, choose Export, then tap Configure if this is your first destination or Add new destination.
  2. Choose Workflowy from the app picker.
  3. Create an API key at workflowy.com/api-key and paste it into Capture.
  4. Choose a parent target or keep inbox; leave the target blank only when you want Workflowy’s top level.
  5. Review the destination name and icon, then tap Save.

Supported Capture types

This destination appears only for content it can receive.

TextLinks

Fields and options

Field or optionWhat it changes
API keyRequired Workflowy API key.
Parent targetDefaults to inbox; accepts a node ID, Workflowy URL, shortcut key, or calendar target. Blank uses the top level.
LayoutBullets (default), To-do, Heading 1, Heading 2, Heading 3, Code block, or Quote block.
PositionTop (default) or Bottom among sibling nodes.

Example: a quick capture to Workflowy

Use a project node URL as Parent target, select To-do and Bottom, then export a captured action. Workflowy adds it as the last to-do under that project.

Send the capture

  1. Open an existing Capture and choose its configured Workflowy export action.
  2. Capture sends the supported type directly to Workflowy and shows a success toast when the API request completes.

Limits and troubleshooting

Limits

  • Images and files are unsupported.
  • The integration calls Workflowy’s API without opening the app.
  • Capture does not confirm that the parent target exists before sending.

Troubleshooting

  • If Capture rejects the destination, create and paste a nonblank API key.
  • If the node lands in the wrong place, verify the Parent target; use inbox for the built-in Inbox or blank for the top level.

More places for quick notes

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Checked against Capture 2.16, last verified 21 August 2026.